Fiji Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project
CIFDP-FSW
Workshop
18 - 21 February 2013
Location
Organiser(s) & Staff
Participation
no location defined or online event
Organiser(s) & Staff
Organiser
Staff
Participation
By invitation only.
Fiji Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project
Summary
[Note: 18 February 2013]
By the end of the Workshop, all participants are invited to provide your feedback through a brief survey:
Go to the Evaluation Survey >>
[Note: 28 January 2013]
Please find the Information Note for Participants, in preparing your participation in the Workshop. Regarding the accommodation, participants are welcome to make your own arrangement at hotels in/near Nadi.
Those who wishes to stay at the Tanoa Internation Hotel Workshop venue) are invited to fill the hotel reservation form (Appendix to the Information Note) and submit it to the Local Organising Committee, not later than 8 February 2013.
[Note: 23 January 2013]
All participants in the Workshop are invited to provide responses to the questionnaires (Technical & User requirements) and submit them to the WMO Secretariat by 5 February 2013. The information obtained from the questionnaire responses will form an important basis for discussion during the Stakeholders\' Workshop.
Please download the Questionnaires here >>
[General Information: 31 October 2012]
The Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project in Fiji (CIFDP-FSW) will be held in the Fiji Meteorological Service (FMS), Nadi, Fiji.
This is the kick-off of the national sub-project of CIFDP in the country (CIFDP-F), meeting the initial CIFDP requirements described in the Implementation Plan (see also the Project web site: http://www.jcomm.info/CIFDP). The objectives of the Workshop include:
- Wide introduction of the CIFDP efforts to the National Stakeholders;
- Collect information on stakeholder needs and requirements;
- Encourage interaction among relevant data producing agencies of the country/region for CIFDP implementation;
- Initiate and/or compile the assessment of the national capabilities for coastal flood risk / inundation forecasting and related emergency management structures;
- Compile high level inventory of the institutional end-users’ information and communication needs for emergency management during extreme coastal flooding events;
- Obtain agreement and commitment of the National Stakeholders and regional partners for CIFDP-F implementation, and define their respective roles.
![](\"http://www.koica.go.kr/english/images/comm/koica_logo.gif\" "\\"KOICA\\""){kind=logo} |
The Phase 1 of CIFDP-F, including this Workshop, is sponsored by Korea International Cooperation Agency (KOICA), and implemented by WMO in collaboration with FMS. | ![](\"http://www.jcomm.info/images/stories/logos/wmo_stationery_logo_small.jpg\" "\\"WMO"){kind=logo} |
[View a simple printable version of this agenda]
[View an annotated printable version of this agenda]
[View an annotated printable version of this agenda]
- 1 - OPENING
(Moderation by the Fiji Meteorological Service)
The Fiji Stakeholders Workshop for the WMO Coastal Inundation Forecasting Demonstration Project (CIFDP-FSW) will open at 0930 hours on Monday 18 February 2013, at the conference room of the Tanoa International Hotel, Nadi, Fiji. Mr Malakai Tadulala, Deputy Secretary Transport & Energy will open the session, followed by an opening address by Dr Boram Lee, WMO representative. The sessions will be moderated by Mr. Alipate Waqaicelua, Director of the Fiji Meteorological Service and the Permanent Representative of Fiji with WMO, together with the WMO Secretariat.
Captain Timoci Lesikivatukoula Natuva, Honourable Minister for Works, Transport and Public Utilities, will provide a keynote speech as the chief guest. - 10 - PLANNING FOR IMPLEMENTATION OF THE CIFDP NATIONAL SUB-PROJECT FOR FIJI (CIFDP-F)
(Moderation by PSG Co-Chairs and Secretariat)
The last day of the Workshop will be devoted to establishing a road-map for an operational end-to-end coastal inundation forecasting system, to be demonstrated through the CIFDP-F. All participants in the Workshop, including the PSG and national stakeholders, will:- Discuss on the further steps to develop (or finalize) the organizational framework for collaborative arrangement between national agencies, through a national agreement. It is an essential step to establish the CIFDP national sub-project for Fiji (CIFDP-F), particularly to clearly define the scope and role of the National Coordination Team (NCT) responsible for implementing the CIFDP-F, through an agreement among national stakeholders for CIFDP implementation;
- Identify regional and global partners for CIFDP-F implementation, and agree on a collaborative workplan
- Agree on an outline of the project plan, including the timeline
CIFDP-F DNA and ToR for NCT (as agreed at the Workshop, on 21 February 2013) - 10.1 - Establishment of CIFDP-F National Coordination Team (NCT) and Collaborative Framework / Agreement
- 10.2 - Integration and Collaboration within Regional and Global Framework (and Identification of potential partners for CIFDP-F implementation at the regional and global level)
- 10.3 - Recommendations for CIFDP-F implementation, both on technical development and end users aspects
- 10.4 - Timetable for planning and development of a CIFDP-F project plan, and its implementation
Direction & Outline of Year-1 Plan for CIFDP-F - 10.5 - Conclusions and Recommendations
- 11 - ANY OTHER BUSINESS
(Moderation by PSG Co-Chairs and Secretariat)
Participants will be invited to raise any additional issue for consideration in the CIFDP-F implementation. - 12 - CLOSING
Based on the results of discussions under the preceding items, participants will consider requirements for further interactions among PSG and NCT members, firstly for the next 1 year (for Phases 0 and 1 of the CIFDP framework), and beyond. Emails, teleconferences and other means of virtual meeting will be considered where possible.
The workshop is expected to close in the afternoon of Thursday 21 February 2013. - 2 - ORGANIZATION OF THE WORKSHOP
(Introduction by the Secretariat))
The programme for the workshop will be adopted by participants, based on the provisional programme prepared by the Secretariat. Participants will then be introduced with the hours of work and other practical arrangements. Background documents and material will be introduced by the Secretariat, which are available on the workshop web page (http://www.jcomm.info/CIFDP-FSW). The workshop will be conducted in English only.
Participating institutions may request the consideration of additional issues. In this case, they are requested to prepare the relevant documentation and submit it to the Secretariat ahead of the Workshop. In addition, a few sub-items requiring a separate discussion may be identified during the workshop. - 2.1 - Adoption of the programme
- 2.2 - Working arrangements
- 3 - INTRODUCTION TO CIFDP: GENERAL FRAMEWORKOF THE PROJECT
(Presentation by PSG Co-Chairs)
Drs Don Resio and Val Swail, Co-Chairs of the Project Steering Group (PSG), will present the CIFDP framework, including the project concept, scope, implementation plan and the conceptual guidelines for technical development.
Coastal Inundation Forecasting Demonstration Project (CIFDP) - 4 - REVIEW OF RELATED ACTIVITIES AND PROGRAMMES
(Presentations by Secretariat and Invited Experts)
The Secretariat will provide a presentation on the ongoing and planned WMO activities in the Region relevant to CIFDP, including the WMO Severe Weather Forecasting Demonstration Project (SWFDP) and RA V Storm Surge Watch Scheme (SSWS), identifying the area/aspects of collaboration between the projects in the implementation for Fiji and the South Pacific region. - 4.1 - Presentation by SPC/SOPAC: Extreme swell events and the development of an operational coastal inundation early warning system for southern Viti Levu, Fiji
(Jens Kruger)
Extreme swell events and the development of an operational coastal inundation early warning system for southern Viti Levu, Fiji - 4.2 - Presentation by SPREP
(Neville Koop)
SPREP support for Meteorological Services in the Pacific Islands - 4.3 - Presentation on PI-GOOS
(Philip Wiles)
Pacific Islands GOOS - 4.4 - Presentation on the RSMC activities
(BOM representative, Makhail Entel; NZ Met Office representative, Steve Ready)
Met Systems, Activities and Development at BOM/CSIRO (Australia) relevant to CIFDP
SWFDP for South Pacific (SWFDDP) - 4.5 - Presentation on IOC South-West Pacific Activities
(Rajendra Prasad)
IOC SW Pacific Activities - 5 - COASTAL INUNDATION ISSUES AND EMERGENCY RESPONSE IN FIJI
(Moderation by Val Swail)
Participants will briefly review the status of Fiji, in terms of damage and loss on the national scale (particularly in the coastal lowlands) by coastal flooding associated with heavy rainfall, tropical cyclones and storm surges.
Responsible agencies of Fiji for the national disaster management will present on the present practices for emergency management based on the information delivered from the forecast centres. The presentations, as well as the following discussion will focus on the social aspects and needs/requirements in terms of delivering the final forecasting products, and subsequently the gaps in the current status. - 5.1 - Review Status of Fiji – Damage and Loss by Coastal Inundation
(FMS representatives, Misaele Funaki and Shalwin Singh)
Fiji Meteorological Service - 5.2 - Current Status for National Coastal Inundation Forecasting and Warning, including Delivery and Communication to Disaster Management Community
(Representative of National Disaster Management Office, Joji Satakala)
Fiji National Disaster Management Office - 5.3 - Integrated Water Resource Management in Fiji
(GEF Pacific IWRM project, Vinesh Kumar)
Integrated Water Resources Management - Nadi Basin Demo Project - 5.4 - Fiji Climate Change Unit
(Alisi Pulini) - 6 - DISCUSSION OF END USER PERSPECTIVES/REQUIREMENTS
(Presentation and Moderation by Linda Anderson-Berry)
Based on the collected responses to the User Survey for CIFDP, Dr Linda Anderson-Berry, PSG member, will provide an overview on the end users engagement. The following discussion will review the survey results, and complement / update information required to clearly identify user requirements for a future coastal inundation forecasting system.
Participants are invited to discuss specifically on requirements emerging from Fiji’s status, to define the issue of national requirements in terms of social needs under item 8.
It should be noted, in particular, the importance of users participation at an early stage in the process, so that the outcomes of the Demonstration Project / operational systems developed at the end of the Project would be the optimum balance between technical capabilities of the forecast systems and the information required by the emergency management authorities in the country.
User Requirements for Fiji coastal inundation forecasting - 6.1 - Summary of the User Survey
(Linda Anderson-Berry) - 6.2 - Discussion
* visit to FMS forecast office (Afternoon, Day 2) - 7 - ASSESSMENT OF TECHNICAL CAPABILITIES IN FIJI’S OPERATIONAL FORECASTING SYSTEMS, AND IDENTIFICATION OF POTENTIAL IMPROVEMENTS
(Moderation by Don Resio)
Based on the collected responses to the survey on Technical Capabilities for CIFDP, participants will review the status of operational forecasting services available in Fiji in terms of:- the existing operational forecasting practices for coastal inundation including models for waves, storm surges and hydrological flooding;
- a description of the observational systems, both real time and delayed mode (for verification and validation),
- associated data including bathymetry and digital elevation data, river flow data (either real time or climatological averages):
- access where appropriate to multi-scale numerical weather prediction products, either deterministic or probabilistic;
- use of regional advisory products.
Initial Perspective on Technical Elements of CIFDP - 7.1 - Summary of the survey on Technical Capabilities for CIFDP
(Val Swail and/or Don Resio) - 7.2 - Discussion
- 8 - ASSESSMENT OF TECHNICAL AND MANAGEMENT GAPS
(Moderation by PSG Co-Chairs)
Building on the precedent discussion, participants will review identified gaps – technical and social – for coastal inundation forecasting and warning services in Fiji, including delivery and communication to the disaster management community. Focus will be given to the review against the available technical options, taking into account the operational environments of Fiji, and to agree on the technical options to be used for the CIFDP implementation. Special attention will be given to the information collection for the following subjects:- Assessment of existing marine meteorology, hydrology and tropical cyclones forecasting capacities, with the focus on compatibility with open-source modelling software packages;
- Assessment of the availability of met-ocean, atmosphere and hydrology data, including access to real-time observations, bathymetry, Digital Elevation Model (DEM), Geographic Information System (GIS) and data related to coastal inundations past events;
- Data collection and establishment of a storm surges/coastal floods events database, in coordination with storm surge climatology initiatives;
- Procedure to produce and deliver forecasting services to immediate/primary users.
- 8.1 - Review of technical gaps and requirements
(Observation/monitoring, forecasting, operational skills)
Technical gaps and requirements for CIFDP-F - 8.2 - Review of social/management gaps and requirements
(Particularly for communication and delivery of products) - 8.3 - Review available (technical) options responding to identified national requirements
- 9 - REQUIREMENTS FOR OPERATIONAL END-TO-END COASTAL INUNDATION FORECASTING/WARNING FOR FIJI
It is expected that the Workshop will discuss and document national requirements for technical development to address the identified gaps, as well as requirements for service delivery and training. Particular issues, such as those listed below, will be addressed during the discussion:- Specification of forecasting model components, forecasting system and hardware requirements;
- Definition of organisational setting - assessment of responsibilities structure & personnel capacity (training requirements, technical implementation approach);
- Inventory of vulnerability mapping data and products and practices in Coastal Flood Management.
- 9.1 - Requirements for technical development (institutional support, technical support and resources)
- 9.2 - Requirements for products and service delivery
- 9.3 - Training requirements, for forecasters and for immediate users of forecasting products
Report
| Code | Name | Updated on | Action |
|---|---|---|---|
| JCOMM-TR-070, SPA_ETWS_CIFDP_009 | Fiji Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project | 30/01/2014 |
|
Agenda Documents
Showing 1 to 15 of 15 Documents
Background Documents
| Agenda | Code | Name | Updated on | Action |
|---|---|---|---|---|
| Agenda | Code | Name | Updated on | Action |
| Assessment Questionnaires for CIFDP-F | 23/01/2013 |
|
Showing 1 to 1 of 1 Documents
Other Documents
| Code | Name | Updated on | Action |
|---|---|---|---|
| Code | Name | Updated on | Action |
| Information Note for Participants | 28/01/2013 |
|
Showing 1 to 1 of 1 Documents
There are 49 participants associated with Fiji Stakeholders Workshop for WMO Coastal Inundation Forecasting Demonstration Project .
National Stakeholders
Project Steering Group
Partners & Invited Experts
Secretariat
= Person has confirmed their participation and been approved to participate.
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 55
Confirmed: 49
Not confirmed: 0
Unapproved: 0
Not-participating: 6
Rejected: 0
= Person has declined to participate or had their request to participate declined.
Participant Stats:
Total Invited: 55
Confirmed: 49
Not confirmed: 0
Unapproved: 0
Not-participating: 6
Rejected: 0